Privacy Policy

Last updated: January 2026

Introduction

Apollo Gymnastics, LLC ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or interact with our gymnastics facility.

Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site or use our services.

Information We Collect

Personal Information

We may collect personal information that you voluntarily provide to us when you:

  • Fill out forms on our website
  • Register for classes or programs
  • Contact us via email, phone, or in person
  • Enroll your child in our programs
  • Book a birthday party or event

This information may include:

  • Parent/Guardian name and contact information (email, phone, address)
  • Child's name, date of birth, and age
  • Emergency contact information
  • Medical information relevant to participation (allergies, conditions)
  • Payment information (processed through secure third-party payment processors)
  • Photographs or videos (with consent)

Automatically Collected Information

When you visit our website, we may automatically collect certain information, including:

  • Device information (browser type, operating system)
  • IP address
  • Pages visited and time spent on pages
  • Referring website addresses
  • Interaction with forms and buttons

Why We Collect Your Data

We use the information we collect for the following purposes:

  • Service Delivery: To enroll students in classes, maintain accurate records, and provide gymnastics instruction.
  • Safety: To ensure appropriate care for students and respond to medical needs or emergencies.
  • Communication: To send class schedules, updates, newsletters, and important announcements.
  • Billing: To process payments, send invoices, and manage accounts.
  • Improvement: To analyze website usage and improve our services and user experience.
  • Legal Compliance: To comply with legal obligations and protect our rights.

Who Has Access to Your Data

We limit access to personal information to employees and contractors who need it to perform their job duties. This includes:

  • Coaching staff who need student information for classes
  • Administrative staff who manage enrollments and billing
  • IT personnel who maintain our systems

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

Third-Party Services

We may use third-party services that collect or process data on our behalf:

  • Payment Processors: Securely process credit card and bank transactions
  • Email Services: Send newsletters and class communications
  • Form Services: Process contact and registration forms (FormSubmit)
  • Analytics: Understand website usage (with consent)
  • Maps: Display our location (Google Maps)

These third parties have their own privacy policies, and we encourage you to review them.

Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

  • Secure server infrastructure with encryption
  • Limited access to personal data on a need-to-know basis
  • Regular security assessments
  • Secure payment processing through trusted providers

However, no method of transmission over the Internet is 100% secure. We cannot guarantee absolute security.

Data Retention

We retain personal information for as long as necessary to provide services and comply with legal obligations. Student records may be retained for several years after enrollment ends for safety and administrative purposes.

How to Delete Your Data

You have the right to request access to, correction of, or deletion of your personal information. To exercise these rights:

We will respond to your request within 30 days. Please note that some information may be retained for legal, safety, or legitimate business purposes even after a deletion request.

Children's Privacy

Our services are directed to children under parental supervision. We collect personal information about children only from their parents or guardians. Parents have the right to review, correct, or delete information about their children.

We do not knowingly collect personal information from children under 13 without parental consent. If you believe we have collected information about a child without proper consent, please contact us immediately.

Cookies

Our website uses cookies and similar tracking technologies. For detailed information about cookies, please see our Cookie Policy.

Your Rights

Depending on your location, you may have additional rights regarding your personal information, including:

  • Right to access your data
  • Right to correct inaccurate data
  • Right to delete your data
  • Right to restrict processing
  • Right to data portability
  • Right to object to processing

Changes to This Policy

We may update this privacy policy periodically. We will notify you of significant changes by posting the new policy on our website with an updated date.

Contact Information

If you have questions about this Privacy Policy or our data practices, please contact us:

Apollo Gymnastics, LLC
12700 Apollo Dr
Woodbridge, VA 22192
Phone: +1 (270) 998-6587
Email: info@apollo-gymnasticsva.com